– Rules – 

date: 22-23.02.2025
1. Event objective
Promotion of Karkonosze Mountains tourism.
Popularization of a healthy and active lifestyle.
Popularization of long-distance mountain runs and winter mountaineering.

2. Organizers
Agnieszka Korpal tel. +48698741672 (ul. Sienkiewicza 17, 78-400 Szczecinek, NIP: 6731860074)
Anna Kautz tel. +48607590756
Stowarzyszenie Poco Loco Adventure (os. Stefana Batorego 18/39, 60-687 Poznań, 7781432843)
Poco Loco sp. z o.o.
biuro@ultramaratonkarkonoski.pl
The race is safeguarded by The Karkonosze Mountain Volunteer Rescue Service (GOPR)

3. Race program

Friday, February 21, 2025 r. – The Race Office
Office hours: 3 pm – 9 pm

Technical briefing – online – 7 pm (MANDATORY)

Saturday, February 22, 2025 r. – The Race day
5:30 am – meeting time, Karpacz
5:30 am – 6:15 am – nspection of mandatory equipment upon boarding buses
6:15 am – departure of buses for Szklarska Poreba
(If a participant is late for the departure, he or she will have to reach the start line on their own)
7:15 am – meeting at the Start line in Szklarska Poreba
7:30 am – START of the 11 th Karkonosze Winter Ultramarathon
6:00 pm – Official time limit to reach the Finish line in Karpacz
8:00 pm – Afterparty 

Sunday, February 23, 2025 r. – Back-up day

4. Route
1. The whole route leads along the Karkonosze tourist trails.
2. During the whole race, participants must follow the route set by the organizer. The whole route will be signed using yellow coloured tapes, especially on the crossroads or any place easy to misunderstand. All the wrong routes will be signed using red coloured tapes.
3. Distance – approx. 47,5 km
4. The route: Start: Szklarska Poreba -> “Kamieńczyk” Waterfall -> Hala Szrenicka -> Śnieżne Kotły -> Przełęcz Karkonoska -> Odrodzenie Shelter -> red ridge trail -> Dom Śląski Shelter -> Śnieżka -> red trail-> Czarny Grzbiet -> Jelenka -> Sowia Przełęcz -> Kowarski Grzbiet (red trail) ->Przełęcz Okraj -> green trail, then yellow trail through Jedlickie Kaskady ->Jedlinki -> yellow trail -> Budniki -> Szeroki Most -> Wilcza Poręba -> Kolorowa ski slope-> Finish: Main pedestrian street in Karpacz
5. There are four refreshment stations on the route – Shelter at Hala Szrenicka, Odrodzenie Shelter, Dom Śląski Shelter -hot meal and fourth at The Okraj Pass. You will find there – water, tea, isotonics, sweets, fruits etc. At the finish line there will be served additional hot meal. Important notice – we do not provide plastic one use cups at the refreshment stations – please take a cup with you!

5. Limits and route organization
1. Time limit for the whole run is 10,5 hours. The limit for the whole run and limits for individual sections may be changed. Any such changes will be communicated to the Runners by means of messages contained in the News tab on the official Web site or our Facebook profile.
2. There are 4 time limits that must be met during the race. In the case a participant exceeds the time limit he or she can no longer continue the run and must return their starting number to an Official.
a) Hala Szrenicka – 9:00 am
b) Odrodzenie Shelter – 11:30 am
c) Dom Śląski Shelter – 1:00 pm
d) Przełęcz Okraj – 3:00 pm
3. There will be Officials at the refreshment stations as well as other points on the route.
4. A participant must wear their starting number at all times. A starting number must be placed in the front so that it is visible to an Official.
5. It is forbidden to benefit from aid of any third parties or deposit equipment and food along the route. It is permitted to help only at the Refreshment Points.
6. It is forbidden to destroy, cover or change the location of tourist trail markings and signs made by the organizer and thus mislead other participants.
7. It is forbidden to undertake any activities that may damage the natural beauty of landscapes passed during the run, in particular concerning such activities as: littering (any waste must be left at control stations, shelters or finish line), destroying greenery, disturbing peace in the vicinity of nature reserves, starting fires etc.
8. Participants breaching the rules will receive time penalties or will be disqualified.
9. It is forbidden to resign from participation in the run elsewhere than at the refreshment stations, locations of Officials and GOPR rescuers. This is necessary in order to maintain safety. It is not allowed to leave the race without informing an Official, organizer or GOPR rescuer. In the case a participant withdraws from the run, he or she must return their starting number. Runners who will not inform about their withdrawal may be incurred with costs of groundless search and rescue.
10. At the start line, the mandatory equipment of each participant will be subject to inspection. Mandatory equipment may also be checked during the race and will be checked at the finish line. Incomplete equipment may result in disqualification or time penalties.

6. Conditions of Participation
1. A participant of the Karkonosze Winter Ultramarathon may be a person meeting the selection criteria who, prior to the day of the run, reaches the age of 18, has a valid passport or ID and:
– applies and pays the participation fee
– signs a declaration confirming a good health condition allowing a long-lasting physical activity such as a long-distance mountain run and a declaration confirming the participation at their own risk.
– fills up the registration form which is equal with accepting this Rules,
2. In order to qualify for participation in the Karkonosze Winter Ultramarathon, each participant must have completed a minimum of two mountain runs within a set time limit and with a distance of at least a marathon (in the period between 1/1/2021 and 11/11/2024).
3. Participation in the qualification runs will be verified on the basis of the direct links to the results submitted in applications.
4. Registration – applications may be submitted only by completing an electronic registration form, available on the official Web site of the run between 4.11.2024 and 11.11.2024 (10pm).
5. Should there be a higher request than the number of places available, participants shall be selected at random (the draw) from all pre-registered applicants and not on a first come basis.
6. The draw among registered and verified by organizer athlets will take place after the registration closing. The Draw Results List will be published on the official website on 18th November 2024. Those who has been selected to participate in the race shall pay the registration fee within 7 days.
7. In the way of a draw organizer will choose 380 athlets that will be listed on the Draw Results List plus 50 people that will get on a Standby List. After the Organizer verifies payments, any vacancies on the Registration List will be filled according to the order from the Standby List.

7. Applications
1. The Draw Results List will be published on the official website on 18th of November 2024.
2. In order to participate in the run an applicant must send an application form and pay the participation fee within 7 days from the day of publishing his name on the Registration List.
3. Application limit: 380 people plus 20 of the organizer’s list.
4. An application is completed after correct completion of an application form on the official Web site and payment of the participation fee.
5. An application is deemed invalid if submitted after the deadline or if a participant does not apply electronically or if it is sent after the application limit has been reached.
6. The Karkonosze GOPR rescuers are exempt from the participation fee and qualifying runs and GOPR rescuers from other regions are provided with a 50% discount.
7. Following the registration of an application and receiving of the participation fee, a participants data (name and surname) will be published on the Start List on the official Web site. The race may be attended only by the participants entered onto the verified Start List who successfully submitted an application and settled the participation fee.
8. The Start List shall be completed according to the order of application submission, participation in qualifying races, and settlement of the participation fee.
9. The drawing procedure:
Each of the registered runners is assigned one ticket but in specific cases it is possible to receive additional tickets. A participant may receive additional tickets if he/she meets one of the following conditions:
– took part at least twice in the draws for the run in years 2024 and 2023 and was not drawn twice (and did not take part in the mentioned editions) – receives wild card during the draw you also have to register via the online form!).
– took part once in the draws for the run in years 2024 and 2023 and was not drawn (and did not take part in the mentioned editions) – receives additional 4 points.

8. The participation fee
1. The participation fee is:
– 430 PLN / 100 eur – t-shirt and other additional souvenirs are paid seperately
2. The amount shall be paid to the below bank account number / PayPal / Revolut account.

PayPal: ania@poco-loco.pl

Revolut: +48607590756

The bank account number: PL37 1140 2004 0000 3502 7827 7708
Poco Loco Adventure Association
os.Batorego 18/39
60-689 Poznań, Poland

Please mind that the bank transfer fees are on the side of the runner. Make sure you send the full amount.

The transfer title should state Ultramarathon and include the applicant’s name and surname.3. In the case a participant fails to attend the run, he or she shall not be entitled to reimbursement of the participation fee.
4. It is not possible to change the bib with another athlete.
5. In the case a participant withdraws from the Competition, the organizer shall reimburse the participation fee minus the organizational costs:
– by 30th  November 2024 – 100% reimbursement,
– by 31st December – 70% reimbursement,
– by 19 January 2025 – 50 % reimbursement.
Persons who will withdraw from the run after 20 January 2025 will not be entitled to reimbursement of the participation fee.
6. The participation fee entitles to:
– entry to the Karkonosze National Park
– insurance for the duration of the run valid in the territory of Poland and Czech Republic
– two hot meals – at one of the refreshment stations and on the finish line
– beverages (still water, isotonic, coffee, tea) and snacks (fruit, cookies) at the refreshment stations
– deposit bag
– transport to the start line (Karpacz to Szklarska Poreba)
– GOPR rescue services during the run
– cups and awards for the winners
– commemorative medal
7. The race office
Starter kits will be provided to participants in the race office located in Karpacz.
The race office will be open on Friday, 21 February 2025 between 3 pm and 9 pm.
Each participant must personally sign a declaration and pass verification. Only then, he or she will receive a starter kit. A starter kit may be collected by a third person only if a participant withdraws from the competition. He is then obliged to send an e-mail to the organizer stating a name of a person collecting the kit on their behalf.
Starter kits will be provided upon presentation of a valid ID or other identity card.

9. Classification
There will be separate OPEN classifications for Women and Men.
First 6 best men and 6 best women will be awarded.

10. Mandatory equipment
1. Each participant, during the whole run, must carry the mandatory equipment comprising:

– mini crampons 

– GPS receiver with a route map (watch, another gps device, phone with an offline working navigating app)

– clothing adapted to winter weather conditions
– watertight and windproof long sleeve jacket
– 1 pair of gloves (watertight, windproof)
– hat/buff
– additional warming long sleeve layer
– backpack or waist bag containing all THE MANDATORY EQUIPMENT
– headlamp with fully charged batteries
– pair of chemical warmers (packed)
– water bottle with at least 1 liter capacity
– switched on and charged mobile phone (with roaming) containing emergency and organizer?s numbers
– ID or valid passport
– space blanket with a minimum size of 140 x 200cm
– whistle
– red flashing light (attached to a backpack, waist bag or back clothing item)
– starting number (attached in a visible place ? provided by the organizer)

LACK of any item from a mandatory equipment list during the competition (from start line to finish line) may result in disqualification or time penalties.
2. Recommended equipment:
– snowshoes
– crampons
– footwear with spikes
– footwear with Gore-tex membrane
– gaiters
– waterproof and windproof pants
– trekking poles
3. Before boarding buses transporting participants from Karpacz to Jakuszyce, the runners’ equipment will be checked for mandatory items. The equipment may also be checked during the race and at the finish line.
4. Participants who are absent during the inspection in Karpacz must appear before the organizer at Start Point by 7:00 am, for the purpose of the mandatory equipment verification.

11. Safety
1. The competition is safeguarded by the Karkonosze GOPR rescuers.
2. GOPR emergency vehicle with visual or audible warning signals is given absolute priority regardless the direction of travel.
3. Emergency foot patrol with means of transport is given absolute priority on the route.
4. For safety reasons, the organizer may change or shorten the route or postpone the competition until the back-up day, i.e. Sunday 23 February 2025. The route may be shortened by the organizers together with GOPR rescuers on the day prior to or during the competition.
In the case the run is interrupted, the classification will be based on the so called split times (measured at refreshment stations) or last times that were recorded by Officials during the run.
5. In the case of extremely unfavorable atmospheric conditions the competition may be cancelled. The run may be cancelled by the organizer in consultation with the Karkonosze GOPR rescuers.
In the event the run is cancelled for reasons beyond the organizer’s control, the participation fee will not be reimbursed.
6. Time limit for the whole run is 10,5 hours. In the case a participant exceeds the time limit set for each refreshment and Officials station, he or she will not be allowed to continue with the race.
7. Participants withdrawing from the race will have a chance to stay in a shelter. They will be allowed to leave a shelter only under the supervision of a person designated by the organizer. Participants will reach Karpacz in small groups. Persons suffering from excessive loss of temperature or those who have lost their strength will be ensured overnight accommodation in a shelter.
A participant will be allowed to leave a shelter on their own upon submitting a written resignation from the competition and declaration confirming intent to leave a shelter at their own risk.
8. During the run, participants must pay particular attention to other runners. Weather conditions may be very difficult. A sudden loss of temperature, fog, and snowfalls may put the well-being of participants at risk. We kindly ask participants to ensure mutual assistance. If the need arises, please inform the organizer, Officials, or GOPR rescuers staying on the route and in the designated stations, about the problem.
9. A team consisting of at least two Officials designated by the organizer will follow the last competitor.
10. A route map provided for each participant will include emergency and organizer?s numbers.
11. Participants will be informed about any icy areas occurring on the route. These places will be clearly marked and guarded by additional Officials.
12. Each participant must sign a declaration confirming participation in the run at their own responsibility and risk.
13. Participants must use district and national roads in a way indicated or imposed by the organizer, Police or Municipal Guard. They are also obliged to comply with instructions of the organizer, Police or Municipal Guard.
14. Participants undertake to be extremely careful when passing asphalt roads and railways and running through asphalt roads as well as to fully comply with warning signs of the organizer and instructions of the Police and the organizer?s security personnel. When running through public roads participants undertake to abide by the Traffic Code.

12. Nature protection
1. Throughout the whole run, participants must comply with nature protection principles included in the Karkonosze National Park regulations. In particular participants are prohibited to:
– litter (including for example: throwing away nutritional supplements packaging, bottles, cups, any waste must be left at control stations);
– leave the designated route

13. Final provisions
1. Provisions may be changed prior to the competition. Participants will be informed about any such changes in the form of a pre-start notification published in the News tab on the official Web site.
2. Participants are responsible to comply with safety rules during the run.
3. Participants take part in the competition on their own responsibility and it case they suffer from any injuries or material damage they will not lodge any claims against the organizers.
4. The organizers will not provide transport services for participants who withdrew from the competition during the run.
5. Participants shall comply with the Karkonosze National Park regulations. Going off trails (route shortening) and littering will provide the basis for disqualification.
6. The organizer does not ensure accommodation.
7. By taking part in the competition, all participants give their consent to publication of their image in materials from the event published in the media and promotional materials of the organizers, media patrons, and sponsors.
8. By taking part in the competition, all participants give their consent to the processing of personal data and using their image for the purpose related to the execution of the competition and for the marketing purposes of organizers, media patrons, and sponsors.
9. The organizers reserve the right to decide on the final interpretation of the above rules.